Title: Program Coordinator - Full-Time, Exempt  

Reports to: Chief Program Officer 

Hours: Monday - Friday (Monday & Friday 9AM - 5PM, Tuesday 1PM - 9PM, Wednesday & Thursday 11AM - 7PM) Hours are flexible according to rehearsal needs during the academic year. During off season, working schedule is Monday - Friday, 9AM - 5PM. The intended start date for this position is Monday, June 30, 2025. 

Attendance at events outside standard hours is required. The office operates on a hybrid schedule, with remote work on Mondays and Fridays, and in-office work on Tuesdays, Wednesdays, and Thursdays. This schedule adjusts to meet business needs. 

ABOUT CHILDREN’S CHORUS OF WASHINGTON: 

Children’s Chorus of Washington (CCW), now approaching its 30th season, nurtures artistic excellence and empowers young singers by celebrating our shared humanity and the value of every voice. CCW pursues a vision of a chorus that represents the racial, cultural, and economic diversity of the Greater Washington community, making its outstanding program accessible to children and youth of all backgrounds. Celebrated as the premier youth chorus in the nation’s capital, our 300+ singers, ranging from ages 6 to 18, regularly perform in DC’s most prestigious venues and tour worldwide.

JOB SUMMARY AND RESPONSIBILITIES: 

With the expansion of our operations to two rehearsal sites in Washington, DC, and corresponding increases in student numbers, CCW seeks a Program Coordinator to support the needs of our community and ensure the continuity of our artistic programming. 

Overview: 

The Program Coordinator plays a key role in ensuring the smooth operation of CCW’s programs by managing singer and family engagement, supporting rehearsals, coordinating resources, and collaborating with the artistic and administrative team. As the first point of contact for families, this role requires strong organizational, communication, and interpersonal skills to cultivate a welcoming and engaged community. 

The ideal candidate is highly organized, detail-oriented, and passionate about youth arts education. They should be comfortable managing multiple responsibilities, working in a fast-paced environment, and collaborating with a variety of stakeholders, including singers, families, staff, and venue partners. 

Principal Responsibilities: 

Singer & Family Management 

● Serve as the primary point of contact for singers and families, both in person and via email. 

● Write and send the weekly bulletin, and any other e-blast communications required. 

● Track singer attendance and follow up on absences to ensure engagement and retention. 

● Build and maintain strong relationships with singers and families, fostering a sense of community within CCW. 

Rehearsal Management 

● Attend all weekly rehearsals, welcoming singers, managing check-in, and distributing materials 

● Coordinate with program assistants to ensure sufficient staff coverage for all rehearsals. 

● Review weekly “Rehearsal Recap” and respond to needs or questions 

● Communicate regularly with rehearsal venues to confirm bookings and resolve any logistical concerns. 

Resource Management 

● Work with the artistic team to ensure all necessary materials—scores, uniforms, and other supplies—are prepared and distributed. 

● Administrate all digital resources, including the uploading, management, and archiving of materials to the online music portal each semester. 

● Maintain the organization of the music library, tracking inventory and ensuring timely collection of materials. 

Team Coordination 

● Collaborate closely with the Artistic Director, Chief Program Officer, and Production Manager to ensure seamless program operations. 

● Provide administrative and logistical support for development, marketing, and finance teams when programming information is required. 

Qualifications: 

● Bachelor’s degree or equivalent experience in arts administration, education, or a related field preferred. 

● Prior experience in program coordination, youth programs, or arts education is desirable. 

● Strong organizational, communication, and problem-solving skills. 

● Ability to work collaboratively and engage effectively with young singers and their families. 

● Proficiency with Google Suite and comfort using databases or CRM systems. 

● Flexibility to work evenings for rehearsals and occasional weekends for events. 

Compensation & Benefits: 

● Annual salary: $50,000 

● Competitive benefits package, including a 401k match, health, vision, and dental insurance, generous PTO, and a flexible working schedule.

How to Apply: 

For immediate consideration, submit a letter of interest and resume, including two references, to Michelle Ravitsky at mravitsky@childrenschorusdc.org. Applications will be reviewed, and interviews conducted on a rolling basis until the position is filled. Employment is contingent upon providing proof of work authorization in the United States and passing a background check. 

Children’s Chorus of Washington seeks to engage and retain a diverse workforce that reflects the diversity of our city. CCW encourages all to apply and does not discriminate based on race, ethnicity, religion, color, national origin, sex, gender identity and expression, sexual orientation, age, veteran status, disability status, or any other characteristics protected by law. 

Title: Production Manager - Full-Time, Exempt

Reports to: Chief Program Officer

Hours: Monday - Thursday, 9:00 AM - 5:00 PM, Sunday, 12:00 PM - 8:00 PM.

Attendance at events outside standard hours is required. The office operates a hybrid schedule, with remote work on Mondays and

Fridays, and in-office work on Tuesdays, Wednesdays, and Thursdays. Sunday working location is at the rehearsal venue. This schedule adjusts to meet business needs. This position is current open, and we are seeking to fill it as soon as possible.

ABOUT CHILDREN’S CHORUS OF WASHINGTON:

Children’s Chorus of Washington (CCW), now approaching its 30th season, nurtures artistic excellence and empowers young singers by celebrating our shared humanity and the value of every voice. CCW pursues a vision of a chorus that represents the racial, cultural, and economic diversity of the Greater Washington community, making its outstanding program accessible to children and youth of all backgrounds. Celebrated as the premier youth chorus in the nation’s capital, our 300+ singers, ranging from ages 6 to 18, regularly perform in DC’s most prestigious venues and tour worldwide.

JOB SUMMARY AND RESPONSIBILITIES:

The Production Manager will oversee the administration and logistics of CCW events, including retreats, intensives, tours, paid

performances, and self-produced concerts. As the primary point of contact with outside partners and organizations,this role requires

strong organizational skills, attention to detail, and the ability to collaborate effectively with CCW’s artistic, operations, and administrative teams. The Production Manager will also support the Program Coordinator with weekly rehearsals on Sundays, and as needed.

Key Responsibilities

Self-Produced Concerts

● Serve as the primary producer for all CCW concerts, overseeing all production elements, including schedules, staffing,

technical needs (e.g., risers, lighting, audio, video), and musician bookings.

● Act as stage manager on performance days and technical rehearsals, ensuring smooth execution.

● Communicate clear production plans with the team, ensuring all staff understand their roles and responsibilities.

● Collaborate with the Artistic Director and Chief Program Officer to fulfill all artistic requirements while ensuring a safe and

enriching experience for singers.

● Work with the Executive Director to incorporate donor and front-of-house needs into event planning.

● Manage the long-term performance calendar, researching and securing venues and major production contracts for future

seasons.

● Contract guest artists and composers, ensuring all contractual obligations and rider requirements are met.

Booked Events

● Serve as the first point of contact for performance inquiries gathering necessary information.

● Assess event viability and collaborate with the Artistic Director to ensure availability and appropriateness.

● Negotiate performance fees, finalize contracts, and coordinate with the Executive Director to secure successful engagements.

● Communicate with staff and families, creating documents to ensure logistics and staffing are fully understood.

● Coordinate with booking parties in advance of performance to confirm marketing materials, production schedules, and

program information.

● Attend all booked performances as the primary liaison with external partners.

● Handle post-performance follow-ups, including marketing materials, invoicing, and ensuring timely payments.

Retreats, Intensives, and Tours

● Lead the planning and execution of all CCW retreats, intensives, and tours (both domestic and international).

● Work with leadership to determine tour locations and objectives.

● Collaborate with tour booking companies when necessary, or directly plan all tour logistics.

● Serve as the tour leader, ensuring smooth operations and a positive experience for all participants.

● Coordinate with the Operations Manager to manage tour and retreat payments and financial aid administration.

● Communicate essential tour, retreat and intensive details to staff and families.

● Attend all tours, retreats, and intensives as the lead administrator.

Uniforms Management

● Act as primary liaison with uniform vendor partners, lead on the administration and distribution of CCW’s uniforms,

collaborating with the Artistic Director on the design and procurement of appropriate uniform pieces.

● Maintain an up-to-date database and inventory of uniforms, ensuring that we have sufficient stock of uniforms on hand for

our needs, and manage uniform expense budget in accordance with organizational budgetary guidance.

● Attend and administrate uniform checks at intensive rehearsals, and communicate clearly with families about uniform needs.

Other Responsibilities

● Participate as a key member of the programming team, supporting the Program Coordinator, attending rehearsals on all

Sundays during the season as the lead administrator, and attending all performance events.

● Maintain the performance calendar and ensure alignment with program activities.

Qualifications:

● Experience in event production, stage management, or performing arts administration.

● Strong organizational skills and ability to manage multiple projects simultaneously.

● Excellent communication skills, with experience coordinating across teams and with external partners.

● Ability to work flexible hours, including evenings and weekends, as required for performances and events.

● Passion for the arts, music education, and working with young people.

● Experience in budgeting and contract negotiation is a plus.

Compensation & Benefits:

● Salary: $60,000.

● Benefits: 401(k) match, health, vision, and dental insurance, generous PTO, and a flexible work schedule.

How to Apply:

For immediate consideration, submit a letter of interest and resume, including two references, to Michelle Ravitsky at

mravitsky@childrenschorusdc.org. Applications will be reviewed, and interviews conducted on a rolling basis until the position is filled.

Children’s Chorus of Washington seeks to engage and retain a diverse workforce that represents the diversity of our city. CCW

encourages all to apply and does not discriminate based on race, ethnicity, religion, color, national origin, sex, gender identity and

expression, sexual orientation, age, veteran status, disability status, or any other  characteristics protected by law.